Privacy Policy

Personal Data Protection Policy

8SENECA PTE. LTD (“8seneca”) is active in all areas where technologies and business merge with everyday life. Our extensive experience gained in all market areas allows us to create reliable and modern products.

8seneca makes all efforts to maintain the top standards when it comes to management, communication, and transparency. Our business activities are based on compliance with valid laws and regulations governing privacy and personal data protection

8seneca undertakes to process personal data while protecting it to the maximum possible extent and preserving all rights of the natural persons (data subjects) whose personal data the company processes.

Personal data collection and processing are always carried out in compliance with the principles of lawfulness, transparency, and correctness.

Relevant measures are taken in the areas of organization, processes, and technologies to safeguard protection within personal data processing and to preserve personal data integrity, availability, privacy, and resilience.

Only authorized persons have access to personal data and the data is disclosed to other entities only where it is necessary to comply with legal purposes and/or legitimate interests or based on consent given by data subjects.

Personal data is processed only to the required extent and throughout the required period of time.

The measures are subject to regular audits, efficiency assessments, and improvements.

New requirements resulting from legislation and/or imminent threats are implemented without undue delay.

Any violation of personal data protection is subject to registration and investigation and where such violations affect the rights of data subjects, they are reported to the supervisory authority and also to the data subjects concerned where the risks posed to their rights are high.

Joint controllers of personal data

8seneca processes and protects personal data together with the following companies:

8seneca Singapore, a.s., registered office: 10 Anson Road #22-02 International Plaza Singapore 079903, organization ID no.: 202225113N, hereinafter referred to as “8seneca Singapore”, 8seneca Vietnam, a.s., registered office: Saigon Centre Tower 65 Le Loi Ben Nghe Ward, District 1 Ho Chi Minh 7000, organization ID no.: 0317546084, hereinafter referred to as “8seneca Vietnam”. 8seneca United Kingdom, a.s., registered office: Wenlock Road 22 England, London N17GU, organization ID no.: 1458538220, hereinafter referred to as “8seneca UK”. 8seneca Slovakia, a.s., registered office: Palanok 1Nitra 94901, organization ID no.: 55086446, hereinafter referred to as “8seneca Slovakia”.

Purposes and personal data processing methods are determined by individual companies of 8seneca. 8seneca companies are joint controllers of personal data in the meaning of Article 26 of the GDPR.

The joint personal data protection limits of 8seneca companies have been set based on the processes and activities carried out by the companies, their branches, and their workplaces. Personal data protection principles have been set uniformly for all the companies.

The personal data protection concept determines the basic principles of protection of rights of data subjects in connection with personal data processing by 8seneca. This concept applies fully to all 8seneca companies, including their headquarters, branches, and employees.

Each 8seneca company undertakes to comply with personal data protection policies, personal data processing and protection principles, internal regulations, and instructions issued for the entire group in order to protect the personal data it processes or to which it has access within its processes and activities.

Each company is fully responsible, to the extent of personal data processing by the company, for compliance with the requirements determined by legislation and internal regulations of 8seneca in the area of personal data protection. The management of each company is responsible for implementation of measures and audits concerning compliance with relevant requirements.

Personal data processing and protection principles

Personal data and period of processing

We collect personal data in compliance with the European legislation governing the area of personal data protection and, in particular, with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation). We keep records concerning personal data processing activities and act as the controller of such personal data.

We process personal data based on legislative and contractual purposes, legitimate interests, or based on consent given by data subjects.

We collect the personal data serving for unequivocal identification of natural persons, personal contact data allowing communication, and other information related to provided services and activities. Contact data means, in particular, addresses, telephone numbers, e-mail addresses and other detailing information provided to us.

We process personal data throughout the period of time determined by legal regulations as concerns the processing based on legal requirements; throughout the periods of time defined based on individual legitimate interests; and throughout the period of time specified in the consent form where data processing is carried out based on consent. After the end of the determined period of time, we stop processing of relevant personal data and the data is then subject to anonymization or deletion and destruction.

Personal data collection

We collect personal data from data subjects within negotiations carried out by our employees in order to conclude a business deal or provide a service; upon entering into a contract or order and within their execution; and/or based on other legal grounds.

Personal data is obtained also from other data controllers based on data subjects´ consent to personal data disclosure.

Purposes of personal data processing

We process personal data for our internal needs, to safeguard protection of our rights and legitimate interests, to assess activities, to monitor the services provided by us, to enhance customer satisfaction, and to extend the portfolio of our products and services.

We process personal data for the purposes related to the products and services supplied by us and in order to secure all activities related to implementation of ordered projects and services.

Furthermore, personal data is processed also for business purposes, for the purposes of development of new products, in order to inform customers about our new products and services, and to enhance our offers for our customers.

Personal data protection

Personal data processing is carried out in compliance with the requirements concerning maximum protection of the personal data subject to processing against unauthorized access, unauthorized transfer, loss or destruction, and/or another possible abuse. Personal data processing is subject to security related inspections and technological mechanisms.

Inspections and audits are carried out both internally and externally as concerns our customers in respect of compliance with the processes intended to ensure physical and technical security and security of processes.

The persons working with personal data abide, within fulfillment of their work duties or contractually defined tasks, by the confidentiality obligation set out based on the relevant contractual relationship. The confidentiality obligation survives the end of their employment or contractual relationship with us.

Disclosure and provision of personal data

Personal data is disclosed only within fulfillment of legal obligations or based on the consent given by the data subject concerned.

Categories of personal data recipients are as follows:

Personal data transfers are carried out always in compliance with the personal data protection requirements and rights of data subjects, while applying technical measures and measures intended to safeguard security of procedures.

Personal data processing based on consent

As concerns the processing based on informed consent, data subjects may freely decide whether they give or refuse to give their consent to the extent suggested by us. Within processing of the personal data obtained based on consent we are bound by the scope of the consent.

The consent may be withdrawn at any time in the same way as it has been given or by filing an application using the contact data specified below.

In case of consent grant refusal or withdrawal of already given consent, we stop processing of the personal data concerned as soon as possible subject to our technical and organizational possibilities.

The consent to personal data processing may be given again at any time.

Right to access to personal data

A data subject may request the information about his/her personal data registered, processed, and kept by us. We will prepare and provide, without undue delay, the relevant information for the data subject in an agreed manner that ensures protection of the data subject's rights.

Personal data rectification

Based on a notice or request for a change in the personal data, we will rectify our records without undue delay. If we establish, based on your own activities, that the personal data is not true or up to date, we notify the relevant data subject about the need to rectify it and if the data subject concerned fails to confirm it, we will delete the data kept by us.

Procedure for filing an objection and consent withdrawal and other requirements

Data subjects may enforce their objections against personal data processing, withdraw their consent, request a change in the consent scope, and raise a question or requirements concerning the area of personal data protection by contacting us via e-mail to the below specified address, in writing using our mailing addresses, or personally at the reception desk of any of our companies where there are forms available for enforcements of rights or reporting of violation of personal data processing principles or protection.

Data subjects may file objections or complaints also with the supervisory authority (Office for Personal Data Protection of the Slovak Republic).

Obligation to provide information

The policy, concepts, and principles of personal data processing and protection are available at the website of 8seneca.

All our employees are familiarized with the obligations related to and the principles of personal data processing and protection via regular obligatory training. Personal data protection forms part of contractual relationships.

Contact data of Data Protection Officer

Data Protection Officer in 8seneca, a.s. Slovenská republika [email protected], +421 904 802 487 Use of cookies files within the website of the 8seneca company

Purpose of the policy

The policy applies to all websites of the 8seneca company, the sites within the global domain https://www.8seneca.com/ owned by the 8seneca company, and other websites operated by the 8seneca company which are hereinafter referred to only as 8seneca websites.

This personal data protection policy defines the type and manner of collection of information via 8seneca websites and the purpose of its processing.

The 8seneca company declares that 8seneca websites are operated with the maximum care, in compliance with the technical know-how rules, professional approach, valid legal regulations and the European legislation governing the area of personal data protection, in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (Official Journal of the EU L. 2016 no. 119/1).

Data collection

We highly respect the privacy of users visiting our websites.

We archive the inquiries sent to our server in compliance with the best practice principle applied by a majority of web service providers. It means that we have public IP addresses that users make use of to view the information provided within our services. The viewed sources are identified by URL addresses and the following:

Regardless of the above stated, there may be circumstances under which provision of a required service or execution of a process requires information about the user other than the information specified above, including personal data. In such a case, the user will be informed about the need to disclose certain information, including personal data, and the purpose of use of the information. The user may make a voluntary decision concerning disclosure of their personal data. The request for completion and sending of a form/questionnaire is always accompanied by the information about the type of personal data and the purpose of its collection.

The disclosed data will be processed during the period of time necessary to achieve the purpose of personal data processing unless the law determines otherwise.

If the user provides a third-party data in the form/questionnaire, it is assumed that the user has obtained relevant consent from the person whose data is disclosed.

Users are entitled to request termination of processing of their personal data at any time and in such a case, the relevant data will be deleted.

We declare that through websites of the 8seneca company we do not collect, monitor or verify the information about the age of the users visiting them. No information is collected allowing the 8seneca companies to determine whether users (including recipients and users of e-mail lists, questionnaire-based surveys, and the persons participating competitions organized using them) have the capacity to enter into legal acts.

Cookies

8seneca websites make use of so-called cookies files or other technologies that offer functions similar or equivalent to those of cookies, i.e., the information saved in terminal devices of the users visiting 8seneca websites. Cookies are downloaded automatically and used by websites upon each connection with the user´s terminal device. Websites use cookies for these purposes:

8seneca website uses the following types of cookies:

8seneca websites use the following types of cookies files according to their time duration:

To manage cookies, select a browser and make relevant settings:

Edge: https://support.microsoft.com/en-us/windows/manage-cookies-in-microsoft-edge-view-allow-block-delete-and-use-168dab11-0753-043d-7c16-ede5947fc64d#ie=ie-11

Internet Explorer: https://www.aboutcookies.org.uk/managing-cookies/managing-cookies-internet-explorer

Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer

Chrome: https://support.google.com/chrome/answer/95647?hl=en&co=GENIE.Platform%3DDesktop

Opera: https://blogs.opera.com/news/2015/08/how-to-manage-cookies-in-opera/

Safari: https://support.apple.com/en-vn/guide/safari/sfri11471/mac

Mobile phones:

Android: https://developer.android.com/reference/android/webkit/CookieManager

Windows Phone: https://support.microsoft.com/en-us/windows/what-does-it-mean-if-windows-isn-t-supported-08f3b92d-7539-671e-1452-2e71cdad18b5

Blackberry: https://www.blackberry.com/us/en/legal/cookies

Unless you change cookies settings, the files will be downloaded into your terminal device and therefore 8seneca will save user data in the terminal device and have access to it.

Accessibility of websites

Websites of the 8seneca company may contain links to websites of other entities. The 8seneca company cannot influence personal data protection policies of such entities and therefore, it is not responsible for their personal data processing and protection policies.

Marketing

All personal data provided by the use via the websites of the 8seneca company may be used for marketing and PR purposes only where users give their consent to receiving commercial information.

Recruitment of employees

Websites of the 8seneca company may be used within recruitment of new employees, interns, or partners for 8seneca. The personal data obtained in this way is used for only within recruitment processes and to hire new employees. By completing the job application form, the user gives their consent to participation in the recruitment processes carried out by the 8seneca company. The consent applies to all the documents submitted within recruitment. The data is processed throughout the term of consent. The consent may be withdrawn at any time.

Disclosure of information to clients and partners The personal data and information obtained through the websites of the 8seneca company may be used by 8seneca companies for development and management of business relationships with users, i.e., partners or clients. In particular, commercial information, information about products, marketing information or information about partners´ programs may be sent. The 8seneca companies reserve the right to disclose the information to other higher-ranking affiliated companies in order to provide services where disclosure of such information is possible based on granted consent.